Attendance Record

Attendance Management

Content:

Tracking daily student attendance is essential for monitoring engagement, ensuring safety, and generating accurate academic reports. Oraion provides interfaces for both taking daily attendance and viewing historical records.

Overview

• Purpose: To record whether students are Present, Absent, Late, or Excused for each school day.
• Who Takes Attendance: Typically, Class Teachers or designated administrative staff use the "Take Attendance" feature.
• Admin View: Administrators can view comprehensive attendance records for all classes and generate reports.
• Impact: Attendance data contributes to student profiles, report cards, and overall school statistics. Days marked as non-school days in School Calendar Events are automatically excluded.

A. Taking Daily Attendance

This is the primary interface used for marking attendance for a specific class on a given day.

1. Accessing "Take Attendance":
   • Navigate via Sidebar: Academic Management (or Student Evaluation) > "Attendance Record".
   • On the "Attendance Records" list page (described below), click the "Take Attendance" button (top right).
   • Alternatively, teachers might access this directly from their assigned Class Room page.
2. Selecting Class and Date:
   • On the "Take Attendance" page, use the Filters at the top:
     • Select the desired Class from the dropdown list (e.g., "JSS 1A"). The student list below will update.
     • Select the Attendance date using the date picker (defaults to today).
3. (Screenshot: Show the 'Take Attendance' page with Filters for Class and Date.)

1. Marking Individual Student Attendance:
   • The page lists all students enrolled in the selected class.
   • Default Status: Students initially have no status marked (-) for "Today's Attendance".
   • Quick Actions (per row): Use the links at the end of each student's row:
     • Mark present: Click this to quickly mark the student as present. A confirmation modal appears; click Confirm.

Status Display: Once marked, the "Today's Attendance" column updates with a status badge (e.g., green 'present', red 'absent').

1. Editing Existing Attendance:
   • If attendance has already been marked for a student today, the quick actions are replaced by an Edit attendance link.
   • Click Edit attendance.
   • A modal appears allowing you to change the Status (Present/Absent) and requires a Reason for Change. Click Save/Confirm. The record will indicate it was edited.

1. Bulk Actions (Marking Multiple Students):
   • Use the checkboxes next to student names (or the header checkbox) to select multiple students.
   • A "Bulk Actions" dropdown appears. Select options like:
     • Mark All Present: Marks all selected students as present (skips those already marked).
     • Mark All Absent: Marks all selected students as absent, prompting for a single reason applicable to all.
   • Confirm the bulk action in the modal.
2. (Placeholder Screenshot: Show the Bulk Actions dropdown on the Take Attendance page.)

B. Viewing Attendance Records (Admin Perspective)

1. Accessing the List: Navigate via Sidebar: Academic Management > "Attendance Record".
2. Viewing Records:
   • This page lists individual attendance entries recorded across different classes and dates.
   • Columns: Shows Student Name/Admission No., Class, Date, Status (badge), Remarks, and potentially who recorded/modified it.
   • Filtering: Use the Filters at the top (defaults to current Session/Term) to narrow down records by Student, Class, Date, Status, etc.
3. (Screenshot: Show the 'Attendance Records' list view.)

C. Attendance Summary (Classroom View)

• Administrators or Class Teachers navigating to a specific Classroom view (e.g., via School Management > Classrooms> View) will often see an attendance summary widget.
• This widget provides statistics for the selected term, such as:
  • Overall Attendance Percentage (e.g., 65.5%).
  • Total School Days within the term dates.
  • Number of days attendance has been completed.
  • Counts of Present, Late, and Absent marks for the entire class during the term.
• The student list on this page also shows "Today's Attendance" status for quick reference.

  

Key Points:

• Use the "Take Attendance" page for daily marking.
• Use the quick actions (Mark present, Mark absent) for speed. Enter reasons when marking absent.
• Use Edit attendance to correct mistakes made on the current day.
• Admins use the "Attendance Records" list to view historical data and generate reports.
• Ensure School Calendar Events are accurate to avoid issues with attendance days.

Consistent use of the attendance features ensures accurate tracking essential for student monitoring and reporting.