Term Report

Generating Term Reports

Content:

After entering academic scores and completing student evaluations for a term, the next step is to generate the official Term Report cards. Oraion provides tools to generate, preview, download, and distribute these reports individually or in bulk.

Overview

• Purpose: To compile all recorded academic scores, activity/behavior ratings, and comments for a specific student and term into a formatted report card document (PDF).
• Data Sources: Report cards pull data from various modules: Student Grades, Student Evaluation (Activities, Behavior, Comments), Attendance Records, and Student/School Profile information.
• Templates: The layout, content sections, and styling of the report card are determined by the selected (or default) Report Template (managed under Document Management > Templates).
• Generation: Reports can be generated one-by-one for preview and individual actions, or in bulk for an entire class.
• Distribution: Generated reports can be downloaded as PDFs, emailed directly to parents/students, or potentially sent via WhatsApp (if configured).

Accessing Term Reports

1. Log in to your Oraion portal (Admin or Teacher role with relevant permissions).
2. Navigate via Sidebar: Academic Management  > "Term Reports".

   

Generating an Individual Term Report

1. Selection: On the "Term Reports" page, use the dropdown menus in the "Generate Term Report" section to select:
   • Class*: Choose the class of the student.
   • Student*: Select the specific student from the list (filtered by the chosen class).
   • Academic Session*: Select the relevant session (defaults to current).
   • Term*: Select the specific term for the report (defaults to current).
   • Report Template: (Optional) Choose a specific template. If left blank, the school's default template will be used.

1. Generate: Click the "Generate Report" button.
2. Preview: The system will compile the data and display a preview of the generated report card directly on the page below the selection area. This preview reflects the chosen template and includes:
   • Header (School Info, Logo)
   • Student Information & Term Summary (Average, Position, Attendance)
   • Grade Table (Subjects, Assessment Scores, Total, Grade, Remark)
   • Activities & Behavioral Traits Tables (with ratings)
   • Grade Scale Key
   • Teacher & Principal Comments (with signatures if uploaded)
3. (Screenshots: Show the generated report preview - different sections.

Actions After Generation: Once a report is generated and previewed, action buttons appear at the top of the page:

1. Bulk Generate Reports: Initiates the process for an entire class (see next section).
2. Download Report: Downloads the generated report as a PDF file to your computer.
3. Send via WhatsApp: Opens a modal to send the report PDF via WhatsApp to the parent/guardian. You can verify/edit the phone number (must include country code).

1. Send via Email: Opens a side panel ("Send Report Card via Email") showing Student and Parent/Guardian info. Confirm the recipient email addresses (toggle ON/OFF for Parent/Student if both exist) and click "Submit". The report PDF is emailed.

1. A success notification confirms sending.

Generating Bulk Term Reports (For a Class)

(Note: Bulk report generation and download features may be available only on specific subscription plans, such as Premium. Check your plan details.)

1. Initiate: On the main "Term Reports" page, click the "Bulk Generate Reports" button (top right).

1. Configure Bulk Job: A "Bulk Generate Reports" modal appears:
   • Class*: Select the class for which you want to generate all reports.
   • Academic Session*: Confirm the session.
   • Term*: Confirm the term.
   • Report Template: Select a specific template or use the default.
   • Send Reports via Email: (Optional) Toggle ON if you want the system to automatically email the reports to students/guardians after generation.
     • If ON, further checkboxes appear: Send to Students and Send to Guardians. Select who should receive the emails.
   • Click "Submit".

1. Monitor Progress:
   • The bulk generation process runs in the background. You will be redirected to a "Report Generation Progress" page.
   • This page shows a progress circle, the number of students processed out of the total, and an estimated time remaining.

1. You can leave this page; the process continues in the background. You will receive a notification when it's complete.
2. Completion & Download:
   • Once finished, the progress page updates to show "100% All Reports Complete".
   • Click the "Download All Reports (ZIP)" button to download a single compressed file containing all the generated PDF report cards for the selected class.
   • Click "Back to Reports" or "Dismiss" to return.

Key Points:

• Ensure all grades and evaluations are finalized before generating reports.
• Use the individual "Generate Report" for previews and single sends/downloads.
• Use "Bulk Generate Reports" for efficiency when processing an entire class.
• Bulk generation runs in the background; monitor progress via the dedicated page or wait for the completion notification.
• Select the correct Report Template if you don't want to use the school's default.
• Verify email addresses in student/admission records before using the bulk email sending option.

The Term Reports feature brings together all student assessment data into a final, presentable format ready for distribution.