Getting Started

Oraion School Management System: Learning Path & Documentation Guide

Welcome to Oraion! This guide provides a recommended path for learning how to effectively use the Oraion School Management System. Follow these sections in order to build a strong foundation, starting with the basics and progressing to more advanced features.

I. Getting Started (The First Steps)

1. Registering Your School Account:
   • Step-by-step guide through the multi-page sign-up wizard.
   • Understanding the information required (School Info, Contact, Admin Account, Academic Settings).
   • Initial Login & Access Based on Registration Path:
   • Understanding automatic Free Trial Activation (if registered via a plan link).
   • Understanding Restricted Access and redirection to the Billing Page (if registered directly).
   • Navigating from the Billing Page prompt to the Pricing Page to activate the initial trial.
2. Dashboard Overview:
   • Understanding the key metrics and sections visible upon login (Active Students, Staff, Revenue, etc.).
   • Basic navigation using the sidebar menu.
3. Choosing and Subscribing to a Plan:
   • Accessing the Pricing Page.
   • Understanding Monthly vs. Yearly billing (and discounts).
   • Reviewing Plan Features and Limits (Basic, Standard, Premium).
   • The subscription process (Trial activation, Payment Form - Card vs. Bank Transfer).

II. Initial School Setup & Configuration (Foundation)

1. Managing Academic Sessions & Terms:
   • Viewing the default session (e.g., 2024/2025) and its terms.
   • Understanding is_current status for sessions and terms.
   • (How to create new sessions/terms if needed - future documentation)
2. Basic School Settings:
   • Reviewing/Updating School Profile information (Name, Contact, Address, Logo, Theme Colors).
   • Understanding Admission Number Generation settings.
   • (Other core settings available - future documentation)
3. General School Settings
4. Managing School Calendar Events 
5. Setting Up Grading Scales:
   • Understanding the default A-F scale.
   • How to view, modify, or add new grading scales.
6. Configuring Assessment Types:
   • Understanding the default CA1, CA2, CA3, EXAM setup.
   • Assigning weights and max scores.
   • How to add or modify assessment types used for grading.

III. Structuring Your Academics

1. Managing Subjects:
   • Viewing the automatically created subjects (Regular and Islamic, if selected).
   • Adding new subjects or editing existing ones.
   • Assigning subjects to specific class levels (if applicable).
2. Managing Classes & Sections (Classrooms):
   • Viewing the automatically created class structure (e.g., Primary 1 A, JSS 2 B).
   • Creating new classes or sections manually.
   • Editing class details (Name, Level, Capacity).
   • Assigning a Class Teacher (links to Staff Management).

IV. Managing People (Students & Staff)

1. Staff & Teacher Management:
   • Understanding Designations (Admin, Principal, Teacher, etc.).
   • Adding New Staff Members (Teaching and Non-Teaching).
   • Assigning Designations and managing staff profiles.
   • Creating User Logins for Staff (linking Staff record to User Account).
   • Teacher Management 
2. Student Admissions:
   • The Admission process workflow.
   • Entering new student application details.
   • Approving admissions and assigning Admission Numbers.
   • Assigning students to their respective classrooms.
3. Managing Student Profiles:
   • Viewing and editing student demographic information.
   • Accessing student academic and financial history.
   • Managing student status (Active, Inactive, Graduated).

V. Core Academic Operations

1. Attendance Management:
   • Taking daily/subject attendance for classes.
   • Viewing attendance records and reports.
2. Managing Behavioral Traits:
   • Understanding the default setup.
   • Assigning ratings/participation for students (Psychomotor/Affective domains).
3. Managing Activity Types
4.  Student Grading:
   • Entering scores for different Assessment Types (CA1, Exam, etc.).
   • Understanding Bulk Student Grading options.
   • Viewing compiled Student Grades per term/session.
5. Student Evaluation
6. Generating Report Cards/Term Reports:
   • Selecting report card templates.
   • Generating individual or bulk report cards for a class or term.
   • Understanding report card content and layout.

VI. Financial Management

1. Setting Up Fees (Payment Types & Plans):
   • Understanding default Tuition Fees, Uniforms, etc.
   • Creating or modifying Payment Types (Service vs. Physical Item).
   • Setting up Payment Plans (Termly/Session amounts) linked to Tuition types.
2. Managing Student Payments:
   • Recording payments received from students (Cash, Bank Transfer, POS).
   • Generating and sending receipts.
   • Tracking fee balances and payment history.
3. Managing Expenses:
   • Understanding Expense Categories (Salaries, Utilities).
   • Recording school expenses.
4. Financial Reporting:
   • Generating Income Statements, Expense Reports, Fee Collection summaries.

VII. User Access & Administration

1. Roles & Permissions Management:
   • Understanding default roles (Admin, Accountant, Teacher).
   • Assigning roles to Staff User Accounts.
   • (How to customize permissions if needed - future documentation)
2. Managing User Accounts:
   • Viewing registered users.
   • Resetting passwords or managing user status.

VIII. Communication & Advanced Features

1. System Announcements / Notifications:
   • (How to send announcements if feature exists).
2. Advanced Reporting:
   • Exploring specialized reports beyond basic academic/financial ones.
3. Template Management:
   • Customizing Report Card or Admission Letter templates.
   • Understanding Template Variables.

IX. Account Management

1. Managing Your Oraion Subscription (Billing Page):
   • Viewing current subscription status (Active, Trial, Grace Period, Expired).
   • Viewing Subscription History and Receipts.
   • Managing Paystack subscriptions (Updating card, Cancelling).
   • Renewing or changing plans via the Pricing Page.

X. Support & Resources

1. Using the Documentation:
   • Navigating and searching the help documentation.
2. Getting Support:
   • How to contact Oraion support for assistance.